Returning Student Housing Sign-Ups

General Principles:

  1. Iowa Wesleyan University is a Residential Campus. Thus, all students should participate in Returning Housing Sign-Ups.
  2. There are no barriers from participating. Monetary Account Balances and Class Registration are not deterrents from signing up. Everyone planning to return to campus for the following Fall semester is expected to participate and allowed to do so.
  3. In order for students to live off-campus, they must receive approval. Students who participate in the Returning Student Housing Sign-Ups aren’t eligible to apply for off-campus housing at a later time without extenuating circumstances. Students must meet specific criteria in order to live off-campus.
  4. Rooms must be filled to capacity in order to participate during housing sign-ups. (i.e. – Nemitz Suites must have 4 people sign up together; Double Rooms must have 2 people sign up)
  5. Failure to fill a room to capacity disallows your participation until General Walk-Ins
  6. Attending the Housing Sign-Up Event is a PRIORITY! For students unable to attend, they can have others secure Housing for them in their absence. To do so, your proxy must provide your Absence Card to Housing staff the evening of the event.
  7. Always have backup plans as some students will not secure their first housing choice.

Costs for 2016-17 Housing and Meals (per semester)

  • Double Room – $1,913
  • Double as a Single – $2,663
  • Single – $2,322
  • Nemitz – $3,330
  • Air Conditioning – $100 Fee
  • Meal plan – $3,114

*Costs for the upcoming year will be posted by the first day of Spring semester.

Preliminary Process for Each Sign-Up EventNemitz Suites ProcessNemitz Suites Order of PrioritySame Room & Same Roommate Process: S-T and McKibbin HallSorority Housing ProcessS-T Process – New Room and/or New RoommateMcKibbin Process – New Room and/or New RoommateWalk-Ins ProcessFilling spaces to Capacity

On the night of Housing Sign-Up you are participating in, attend the Sign-Up Event in the Social Hall beginning at 8:00 PM. This event is sequential so arriving on-time is very important for full participation and opportunity in securing housing.

Upon arrival at the Sign-Up event, each group will complete a Returning Students Housing Interest Form. This form identifies the group’s intended room style and the name(s) of your desired roommate(s).

Housing Staff will collect those forms and distribute “Call Numbers” to each group. Call Numbers are color coded to provide Seniority (Classification is based on a majority of housing group – i.e. group has 1 current junior, 2 current sophomores and 1 freshman – group receives Sophomore priority)

  • Purple – Current Juniors
  • White – Current Sophomores
  • Orange – Current Freshmen

Housing Staff will then determine housing interests versus housing capacity and begin the Call and Contract Process.

Call students forward based on Order of Priority (see below).

Current Residents re-contracting will secure their suites.

  • If more than one current resident wants to re-contract for the Suite but they don’t want to live together any longer, it is the responsibility of those students to determine who has rights to their current suite.If suites are still available following current Suite Resident Re-Contracting (Priority #1)

Begin Call Number Process:

  • Housing Staff will draw Numbers at random by class status. (Purple numbers are drawn first, White following and last, Orange.)
  • The number drawn will coincide with the Call Number each group was given upon arrival.
  • The random numbers drawn will establish the selection order of students interested in living in Nemitz next Fall term. (i.e. – if 2 suites are available following current Suite resident Re-Contracting, the first 2 numbers drawn will allow those 2 groups to secure the remaining spaces in Nemitz Suites).

Students will come forward based on Call Number Order and secure their suites.

After the building is at full capacity, a waitlist will be established for those still interested but aren’t able to secure a Suite. The waitlist will be processed based on call number. (i.e. – the best call number will have the first option to secure any available vacated suite rooms).

Students interested in the Suites that didn’t secure one should regroup and attend either the Same Room / Same Roommate, S-T or McKibbin Sign-Up Events.

Current Nemitz Residents returning next Fall who are interested in staying in the same Suite:

  1. Must fill the Suite to capacity. Current residents are able to select other students to live with them if vacancies will exist from current Spring Semester suite structure (i.e. current suite roommate(s) graduates or withdraws).
  2. Students eligible to live in Nemitz must have earned a minimum of 24 credits as of the first day of spring semester of the selection year.

If spaces are still available following current Suite Resident Re-Contracting:

Current S-T and McKibbin students hoping to transition to Nemitz Suites or current Suite residents planning to relocate within Nemitz.

  1. Must fill the Suite to capacity.
  2. Students eligible to live in Nemitz must have earned a minimum of 24 credits as of the first day of the spring semester of the selection year.

Housing Staff will identify line-up areas for both S-T and McKibbin Hall.

Men will align in the McKibbin line and Women in the S-T line.

Students will step forward and Re-Contract for their current room with their current roommate.

  • Order of Priority, the building capacity and location in line are irrelevant as this process only allows students to retain their current Spring semester room and roommate.
  • Students currently in physical Single Rooms are eligible to retain these rooms at this time.

Students currently in double as single rooms are eligible to retain these rooms at this time.

  • However, doubles as singles are not guaranteed. Finalization of capacity needs and new student housing assignments will determine if the double as a single room will be honored. Students securing doubles as singles during the Housing Sign-Up events may receive a new roommate between April and August. Students will be notified of their room situation by early August. So, an option that may improve the odds of a single room for next year would be to participate in the S-T or McKibbin New Room and/or New Roommate Sign-Up Events later in the week and attempt to secure an available physical single at that time. However, that isn’t guaranteed in the Call Number process. This decision is one that students will need to make.

Sorority Leadership will determine what “sisters” are most deserving of Wing housing prior to the Sign-Up Event.

  • Sisters interested in living in their Sorority Wing should inform their Sorority Leadership of that interest no less than 2 weeks prior to the start of the Housing Sign-Up process.
  • Current sorority wing residents have priority to return to Wing housing over newcomers to the Wing.

Sorority Leadership will inform those “sisters” who have been selected for Wing Housing prior to the Sign-Up Event.

Housing Staff in collaboration with Sorority Leadership will identify line-up areas for the Sorority Wings.

Students will step forward and Re-Contract for housing within the Sorority wing.

  • Current residents of the sorority wings will have first priority of re-contracting.
  • Sorority Leadership has the authority and autonomy to determine wing resident housing assignments.
  • Housing Staff is hopeful student requests will be taken into consideration by Sorority Leadership but ultimately, final housing assignments within Sorority wings are determined by Sorority Leadership.

Order of Securing Rooms:

  • Single Rooms will be contracted first.
  • Double Rooms will be contracted second.
  • Double as Single Rooms will be contracted last.

Begin Call Number Process:

  1. Housing Staff will draw Numbers at random by class status. (Purple numbers are drawn first, White following and last, Orange.)
  2. The number drawn will coincide with the Call Number each student or pair was given upon arrival.
  3. The random numbers drawn will establish the selection order of students securing space in S-T for the following Fall semester. (i.e. – if there are 3 single rooms available at the time of S-T sign-ups, the first 3 numbers drawn will afford those 3 students the opportunity to secure the remaining singles in S-T. Anyone having #4 or higher in this scenario that was interested in a single room will have to regroup and participate in double sign-ups or consider a double as a single – which isn’t guaranteed.

Student or Pairs will come forward based on call number order and secure their rooms.

  • If particular room types reach capacity, a waitlist will be established for those still interested but weren’t able to secure their desired room type. The waitlist will be processed based on call number. (i.e. – the best call number will have the first option to secure any available vacated rooms).

Order of Securing Rooms:

  • Single Rooms will be contracted first.
  • Double Rooms will be contracted second.
  • Double as Single Rooms will be contracted last.

Begin Call Number Process:

  1. Housing Staff will draw Numbers at random by class status. (Purple numbers are drawn first, White following and last, Orange.)
  2. The number drawn will coincide with the Call Number each student or pair was given upon arrival.
  3. The random numbers drawn will establish the selection order of students securing space in McKibbin for the following Fall semester. (i.e. – if there are three (3) single rooms available at the time of McKibbin sign-ups, the first 3 numbers drawn will afford those 3 students the opportunity to secure the remaining singles in McKibbin. Anyone having #4 or higher in this scenario that was interested in a single room will have to regroup and participate in double sign-ups or consider a double as a single – which isn’t guaranteed.
  4. Student or Pairs will come forward based on call number order and secure their rooms.

If particular room types reach capacity, a waitlist will be established for those still interested but weren’t able to secure their desired room type. The waitlist will be processed based on call number. (i.e.– the best call number will have the first option to secure any available vacated rooms).

Students who didn’t participate in any other Returning Student Housing Sign-Up Event should Walk-In.

To secure housing as a walk-in, visit the Student Development Office located in the Holland Student Union.

Any available rooms / beds remaining at that time will be eligible to be secured by those who walking in. Priority for walk-in rooms is solely first come – first serve.

The Walk-In option is valuable to those who are interested in living with a new Fall student or have a little preference for where they will be living next Fall semester.

In order to secure a space in the Returning Student Housing Sign-Up process, students must fill their desired living space to capacity. Failure to do so will result in that group or pair of students not being eligible to sign-up for their space during the process. This means, for example, if a student wants to live in McKibbin with a roommate, that student must have a roommate participating in the process with him because the room is of 2 person occupancy.  In Nemitz Suites, another example, would be that to secure a 4 person suite, the student and 3 others must be participating together. Any number of students participating together less than 4 would disqualify them from signing up in Nemitz because the space wasn’t filled to capacity.

Only walk-ins after the process has completed are not required to fill a room to its full capacity.

Building Capacities

*All spaces must be filled to capacity to secure them.

Nemitz Suites:
8 Total 4 Person Suites

S-T Hall:
24 Single Rooms
48 Double Rooms (11 Air Conditioned)

McKibbin Hall:
12 Single Rooms (3 Air Conditioned)
86 Double Rooms (22 A/C – 14 Ceiling Fans)

Double as Single Rooms are not guaranteed: Finalization of capacity needs and new student housing assignments will determine if the double as single room will be honored. Students securing doubles as singles during the Housing Sign-Up events may receive a new roommate between April and August. Students will be notified of their room situation by early August.