Acquisition Requests

Faculty Requests

Individual program chairs are welcome and encouraged to submit requests for acquisitions of materials.  If you are a program chair of a program with multiple instructors, please coordinate with those in your program and contact Paula Wiley ([email protected]) or Jeff Meyer ([email protected]) with individual item acquisition requests. Acquisition budget funds will be spent at the Director of the Library’s discretion.

All recurring acquisition requests (subscriptions, standing orders, renewals) are reviewed in May and are funded before other requests. Many times, these requests are purchased through additional budget items. Standing orders specific to programs are purchased from the acquisitions budget.

All materials purchased using library acquisition funds will remain the property of Chadwick Library and are subject to library policies. If you would like to purchase items that will remain in your possession/ your department’s possession indefinitely, please speak to your Division Chair about purchasing those items.

Collection Development Policy

Materials are selected by the library in accordance with Chadwick Library’s Mission Statement and professionally accepted guidelines. The library does not sanction particular beliefs or views, nor is the selection of any given item equivalent to an endorsement of the author’s viewpoint. The ultimate responsibility for selection rests with the Director of the Library and Librarians.

There is no single standard that can be applied to all items. Each item is evaluated in its entirety and not on the basis of a particular section. Decisions to acquire new materials and deselect current holdings are made to maintain a collection which offers a breadth and depth of subjects and formats necessary to support diverse fields of scholarly inquiry.


Chadwick Library accepts donations of books and DVDs that are in very good condition, are not Reference materials (encyclopedias, dictionaries, etc.) and are not instructor (free/review) copies.

If you would like to donate materials to the library please contact the Director of the Library ([email protected]) to discuss the materials and arrange for dropping them off. Donated materials must be dropped off at Chadwick Library, and items that are not added to the library collection will not be returned. Chadwick Library works with Better World Books whenever possible to recycle or re-sell materials that may not be appropriate for the library collection. If you have questions please contact the library at 319-395-6316.

Collection Management Policies

In accordance with the process recommended in the ALA Standards for College Libraries for discarding materials, Chadwick Library periodically removes (weeds) items to maintain a current, active and useful collection that reflects its goals and the curriculum. Regardless of format, items shall not be withdrawn because they contain controversial or unpopular opinions, or because they have not been heavily used as long as they are still identified as core titles in their field. Any items weeded from the collection will be sent to Better World Books when possible, or recycled or thrown away when conditions warrant.

Monographs (books): May be weeded if the subject matter is excluded from the Collection Development Policy, if there are superseded editions or superfluous duplicate copies, or its poor physical condition is not repairable. Latest editions, standard titles in any subject area, or books listed in standard bibliographies and other reference sources should not be withdrawn.

Periodicals/Serials: May be weeded if subject materials are duplicated, if titles have a few scattered issues or broken files and cannot be filled in and completed, or if a title is in poor physical condition and can be replaced by microfilm. Also, when a title has value for the current year or a few years only, back issues are usually weeded. No periodical should automatically be discarded because it is not indexed. When a title has value in only the most recent edition (i.e., directories) older volumes are usually withdrawn.

Media: May be weeded if the subject matter is excluded from the Collection Development Policy, if it is obsolete technology (e.g. phonograph albums, VHS, etc.), the library lacks the necessary equipment to view the item, its physical condition, or if it is available in another format in the collection.

Item Replacement Fees

Once a non-Reserve item is two days overdue, the patron will be billed a $35 processing fee. Once an item is seven days overdue, it is considered lost, and the patron will be charged an additional fee as described below.

If a patron loses a non-Reserve item, the patron will be charged a replacement fee of $35 or the cost to replace the item, whichever is greater.

Overdue items from the Electronic Hardware shelving location (Chromebooks, power cords, CD/DVD drives, headphones, microphones, and wireless keyboard and mouse) will be subject to a $35 processing fee in addition to a substantial replacement fee. The replacement fees for these items will be: Chromebooks- $300 replacement fee, power cords- $50 replacement fee, CD/DVD drives- $50 replacement fee, headphones- $50 replacement fee, microphones- $50 replacement fee, wireless keyboard and mouse- $50 replacement fee.

All library processing and replacement fees will be charged to student accounts if the item is not returned before the end of the semester. Faculty and staff will need to make arrangements with the Director of the Library for payment of fees. Student, faculty, and staff library accounts will be suspended until the item(s) is returned or fees are paid. Any and all fees will be forgiven if the item is returned and in good condition at the Librarian’s discretion.

Loan Policies

Chadwick Library has two due dates for all patrons and all items except Reserve and Electronic Hardware materials:

December 1
May 1

Contact the library at 319-385-6317 to renew an item.

Reserve Items

Faculty can put items on reserve for a particular course to ensure the accessibility of course material. Course Reserves are available for limited checkout times for the entire IW community, and can be items like books, readings, journal articles, study guides, old exams, DVDs, and/or other materials. Checkout time periods include:

  • Library Use Only
  • Overnight
  • 1 day, 2 days, or 3 days,
  • 1 week, 2 weeks, or 3 weeks

Late fees of $0.50 per hour apply to each overdue Reserve item.